North Shore (09) 486 8900
Waitakere (09) 839 0000

Research Locality

Locality review assesses a site's suitability for safe and effective conduct of a research study. The National Ethics Advisory Committee (NEAC) guidelines require all health research, audit and related activity to be registered and approved by the host institution (locality).

Step 1 - Registration

  • Complete a Locality Application Form and submit with the protocol/proposal
  • Initiate Māori Research Assessment
  • Undertake other relevant cultural and community consultation
  • Initiate Waitemata DHB legal review for any research related contracts (including pre-award MOUs). Our DHB supports the use of NZ Standardised Clinical Trial Agreements. Download these directly from the NZACRes website.

Step 2 - Approval process

  • Checklist of Locality requirements will be emailed to the Primary Contact (within 7 days of registration)
  • Any protocols that include administration of medicines must be reviewed by a Waitemata DHB pharmacist
  • Costings for Waitemata DHB involvement (including staff time or other resources) must be provided to the Manager to inform their authorisation (even when there will be no exchange of funding)
  • Return all completed documentation to the Research & Knowledge Centre.
  • Researcher should proceed with Institutional (IEC) or Health & Disability Ethics Committee (HDEC) approval process where required.
  • A final email indicating approval to commence will be sent to the Primary Contact once all relevant approvals & documentation has been received by the Research & Knowledge Centre. No research, audit or related activity can commence prior to receiving this email.

The purpose of the Māori locality assessment is to increase Māori participation in research with the end goal of improving health outcomes for Māori and other populations (Office of Auditor General, 2012). In preparation for a Māori locality assessment, it is recommended that investigators be familiar with the following documents and policies:

   •  Te Ara Tika. Guidelines for Māori research ethics (2010)
   •  Best health outcomes for Māori (2008)
   •  Information for inclusion in Participant Information Sheet and Consent Forms
   •  He Tangata Kei Tua Biobanking Guidelines (2016)
   •  Te Mata Ira Genome Research Guidelines (2016)

Once investigators are familiar with the aforementioned documents and have registered with the Research & Knowledge Centre, a Māori locality assessment can begin. To complete a Māori locality assessment, investigators need to provide the Māori Research Advisor with the following documentation: 
   •  a completed Māori Review Form
   •  the ethics application
   •  participant information sheet (WDHB version)
   •  consent form (WDHB version)
   •  the study protocol 
send documents to

• Researchers must be familiar with the requirements of the Privacy Act 1993 and the Health Information Privacy Code 1994.
• For all HDEC reviewed research, must be added to the email notifications in HDEC Online Forms.
• Significant amendments to the protocol or timeline for an approved study must be notified to the Research & Knowledge Centre.
• A copy of any research outputs (publications, presentations, posters etc) should be forwarded to the Research & Knowledge Centre.

Waitemata DHB welcomes collaboration with external researchers. Many grant applications are now submitted online, and require processing by the 'Research Office' prior to submission to the funder.  Notify the Research & Knowledge Centre as early as possible of your intention to apply for a grant. This is particularly important for HRC grants.

Any MoUs that are written as part of a grant contract need to be reviewed by the DHB Legal Advisors.

Direct all grant enquiries to Dr Victoria Andersen +64 9 486 8920 extn 43611

p: +64 9 4868920 ext. 43740


Level 1, Outpatients Kahui Manaaki (Building 5)
North Shore Hospital

Post address

Research & Knowledge Centre
Waitemata District Health Board
Private Bag 93 503,
Takapuna, Auckland 0740